CWS (Intact/Placement) Reports

Front Line Level Reports

Submission Reports

Submission reports are generally used to track completion of CANS. These reports list all cases with at least one CANS received within a set date range. They also identify the type of CANS received, the date, and the name of the CANS assessor. The report can be organized by family, youth, or assessor depending on the needs of the user. Parameters can be applied to highlight additional information (e.g., CANS that were received in the incorrect order, youth with missing CANS, or CANS that were received with missing information).

Individual Progress Report (IYPR)

Individual Youth Progress Reports are used to visualize changes in youth’s actionable needs (CANS items scored a 2 or 3) by comparing the first CANS completed after the case opening date and the most recent CANS completed. These reports will be distributed to agencies monthly and should be used by frontline staff as well as supervisors and should be used in conjunction with the CGPR to support decision regarding closing the case, keeping it open, or escalating (Tier II for Intact cases).  CANS must be submitted within 45 days before the expected closing of the case in order to receive progress reports in time to support your case decision.

Details on the Report:

  • Progress reports that only show one set of CANS scores indicated that only one CANS has been submitted for the youth in the past year
  • Needs items will not show up on this report if they were scored 0 or 1 at both times of CANS completion
  • The report is organized by supervisor and then by assessor
  • The timeframe on this report is any CWS CANS submitted to SACWIS within the past six weeks that has not been reported on yet, and the first CANS submitted after the case open date
  • First CANS submitted could be IA or CWS. IA CANS will be indicated with an asterisk

Caregiver Progress Report (CGPR)

Caregiver Progress Reports are used to visualize changes in caregiver’s actionable needs (CANS items scored a 2 or 3) by comparing the two most recent CANS completed. These reports will be distributed to agencies monthly and should be used by frontline staff as well as supervisors in conjunction with the IYPR to support decision regarding closing the case, keeping it open, or escalating (Tier II for Intact cases).  CANS must be submitted within 45 days before the expected closing of the case in order to receive progress reports in time to support your case decision.

Details on the Report:

  • Progress reports that only show one set of CANS scores indicated that only one CANS has been submitted for the caregiver in the past year
  • Needs items will not show up on this report if they were scored 0 or 1 at both times of CANS completion
  • The report is organized by supervisor and then by assessor
  • The timeframe on this report is any CWS CANS submitted to SACWIS within the past six weeks that has not been reported on yet, and the first CANS submitted after the case open date

Supervisor Level Reports

Quality of CANS Model Report (QCM)

Quality of CANS by Agency:

This report is disturbed quarterly to supervisors and administrators. The report is organized by agency and based on all CWS SACWIS CANS received from that agency on a rolling 7-month period. It is organized by lowest (worst) to highest (best) average score by assessor and approver. At the top of the report, the most frequent quality concerns for that agency are listed and indicate the top scoring errors across teams.

Quality of CANS by Approver:

This report is disturbed quarterly to supervisors and administrators. The report is organized by approver and based on all CWS SACWIS CANS received from that approver on a rolling 7-month period. The report will list all assessors under that approver and is organized by lowest (worst) to highest (best) average score by assessor. At the top of the report, the most frequent quality concerns across the approver’s team are listed and indicate the top scoring errors for that team.

Submission Reports

 

Submission reports are generally used to track completion of CANS. These reports list all cases with at least one CANS received within a set date range. They also identify the type of CANS received, the date, and the name of the CANS assessor. The report can be organized by family, youth, or assessor depending on the needs of the user. Parameters can be applied to highlight additional information (e.g., CANS that were received in the incorrect order, youth with missing CANS, or CANS that were received with missing information).

CANS Needs Intensity Report

This report provides supervisors and administrators with information about individual caseworker CANS scoring within the team structure. It contains information that may be useful in providing a unique way to identify the intensity and complexity of caseworkers’ caseloads by team. You will be able to see the number of CANS completed during the reporting period as well as the average number of actionable items per CANS for each caseworker. You will also be able to view which items are most frequently scored as actionable for each caseworker. This report provides a unique perspective on the complexity and intensity of each caseworker’s workload. This information can allow supervisors and administrators to monitor caseload dynamics to provide more targeted support and training. Additionally, it will assist in identifying what types of trauma issues caseworkers are exposed to on a consistent basis.
This report assists supervisors and administrators in answering the following guided questions:

  • Does the report of average actionable youth items per CANS align with what each worker describes as the amount of issues within their caseload?
  • Is each worker scoring the CANS as an accurate reflection of the youth needs and strengths?
  • Is there a training issue regarding accurately scoring the CANS items?
  • Do some workers routinely underscore items (i.e., scoring items a 1 instead of 2 to avoid writing notes or adding to the service plan for that item)?
  • How can workers be more prepared to address the most frequently encountered needs (top 3) on their caseload?
  • Does that worker need training/support to provide services more effectively with commonly scored CANS items (i.e. physical violence, sexual abuse, or danger to others)?
  • Does their top 3 scored youth items fit with what you know about their caseload?
  • Does the top 3 items scored for each worker fit with the intensity of their caseload?
  •  Which of my staff have the most severe or difficult youth concerns?
  • Is my staff member at risk of secondary traumatic stress given the significant issues they most frequently encounter (i.e., sexual abuse, victimization, extreme neglect)?
  • Is the intensity of working with these youth impacting the team negatively?
  • Should any adjustments be made to caseloads to support staff with high intensity caseloads?
  • Should I assign the next case to someone with the intensity of caseload in mind?

Administrative Level Reports

Demographic Reports

Demographic Reports can be used to identify needs based on specialty populations like young children and transition age youth. These reports can include age, race, gender, region, or any other data used to describe the population. Administrators may use Demographic Reports to explore program needs or trainings.

Top Needs And Strengths Reports

The Top Needs and Strengths Report is based on CANS data received in the previous fiscal quarter. The report displays the most Trauma Experiences, Strengths, Child Needs, and Caregiver Needs based on CANS scores.