All registered participants (including in-person and remote) have remote access to all the sessions via links which will appear at the top of the digital schedule before the meeting start. The Zoom password has been sent to remote registrants, and is available in the participant guide.
For in-person attendees, please follow these guidelines:
- To share slides, simply connect to the Zoom room associated with the physical room in which you want to project your slides. As shown below, exit the pop-up and DO NOT join the audio, otherwise feedback will occur. All audio will be transmitted through the room’s dedicated audio system and microphones.
- Use the designated hand-held or lapel microphone in your session for anything you want to say, otherwise remote attendees will not hear your comment or question.
- If you are in a smaller parallel session using a conference-call box, please speak clearly and audibly so that both remote participants and those in the room can hear you.
For remote attendees, please follow these guidelines:
- Keep your microphone muted when you are not speaking
- To join a session, simply join the Zoom room associated with the physical room the session is in.
- Use the “Raise Hand” feature in Zoom if you want to speak and wait till you are called on by the session moderator.
- You can share slides just as you would in a regular Zoom call.
- Test your audio before joining the calls.
For those chairing hybrid sessions:
- Ensure all session attendees are speaking in a way audible to microphones and/or conference-call boxes
- Watch for raised hands both in the room and on Zoom
- If you or anyone else wants to present slides, simply connect to the Zoom room on your personal machine and share your slides. Do not connect to audio to avoid feedback.